How Much Is Calendly? 2026 Cost, Plans, Fees & Alternatives

Calendly is the most popular scheduling tool for professionals, and the first question everyone asks is: how much is Calendly, really?

The short answer: Calendly is free for basic scheduling, $10/month per seat for Standard, and $16/month per seat for Teams (billed annually). The full answer depends on what you need. Calendly has four plans ranging from free to custom enterprise pricing. But the real cost for coaches isn't just the Calendly subscription. It's Calendly plus the video tool, plus the payment processor, plus recording software.

Here's a complete breakdown of Calendly pricing in 2026, what each plan includes, and when a free alternative might make more sense.

Calendly Pricing Plans in 2026

Free Plan ($0/month)

Calendly's free plan gets you basic scheduling with significant limitations.

What's included:

• 1 active event type (e.g., "30-minute consultation")
• Unlimited one-on-one meetings
• Connection to 1 calendar
• Calendly-branded booking page
• Automated event notifications
• Mobile app access

What's NOT included:

• Multiple event types (you can only have 1 active)
• Payment collection (no Stripe integration)
• Multiple calendar connections
• Custom branding (Calendly branding stays)
• Group events
• Workflows and automations
• Team scheduling
• Redirect after booking
• Custom confirmation pages

The catch: One event type is genuinely limiting for coaches. If you offer a 30-minute discovery call and a 60-minute coaching session, you need a paid plan. You can't have both active on the free plan.

Standard Plan ($10/seat/month, billed annually)

The Standard plan is where Calendly becomes useful for coaches. Payment collection and unlimited event types unlock the core workflow.

What's included (everything in Free, plus):

• Unlimited event types
• Payment collection via Stripe
• Multiple calendar connections
• Custom branding (remove Calendly logo)
• Group events
• Workflows and automated emails
• Redirect after booking
• Meeting polls
• Calendar connections for Google, Outlook, Office 365, iCloud
• Zoom, Google Meet, Microsoft Teams integration
• 24/7 live chat support

Monthly billing: $12/seat/month (20% more than annual)

This is the plan most solo coaches need. The Stripe integration lets you collect payment at booking, and unlimited event types let you offer different session lengths and prices.

Teams Plan ($16/seat/month, billed annually)

The Teams plan adds collaboration features for coaching practices with multiple coaches.

What's included (everything in Standard, plus):

• Round-robin scheduling (distribute bookings across team members)
• Team pages (one link for the whole team)
• Admin management and analytics
• Salesforce integration
• HubSpot integration
• Routing forms (direct clients to the right person)
• Collective scheduling (find times when multiple people are free)

Monthly billing: $20/seat/month

This plan is for teams, not solo coaches. Unless you have multiple coaches and need round-robin or collective scheduling, the Standard plan covers everything you need.

Enterprise Plan (Custom pricing)

Enterprise adds advanced security, compliance, and administrative controls for large organizations.

What's included (everything in Teams, plus):

• SSO/SAML authentication
• Advanced admin and user management
• Domain control and security settings
• Dedicated customer success manager
• Legal and compliance review
• Custom integrations
• Priority support

This plan is for large organizations, not individual coaches or small practices.

Calendly Pricing Summary Table

The True Cost of Calendly for Coaches

Calendly only handles scheduling. For a complete coaching workflow, you need additional tools:

That's $83/month for scheduling + video + payments. And you're still missing session recording (Zoom records, but you share manually), AI summaries, digital product sales, and a unified client experience.

If you add recording tools and note-taking:

The full coaching tech stack built around Calendly costs $83-93/month for a coach earning $2,000/month. That's 4-5% of revenue on tools alone.

Calendly vs. Free Alternatives for Coaches

If Calendly's pricing feels steep for what you get (just scheduling), here are alternatives that include more features for less:

Talkspresso (Free, All-in-One)

Talkspresso includes scheduling, built-in HD video, payment collection, automatic recording, and AI session summaries. No monthly fee. 10% platform fee on paid sessions only.

Cost comparison at different volumes (solo coach, $100/session):

In raw fees, the Calendly stack is cheaper at all volumes above ~$230/month. But this comparison ignores:

1. Time managing 3 tools vs. 1 tool
2. No automatic recording with the Calendly stack (Zoom records, but sharing is manual)
3. No AI summaries with the Calendly stack (saves 10-15 min per session)
4. No digital product sales with the Calendly stack
5. $0 cost during slow months with Talkspresso vs. $23 fixed with Calendly stack

For coaches in the early stages (0-10 sessions/month), Talkspresso's $0 monthly cost and included features often make it the better value. For high-volume coaches (20+ sessions/month), the Calendly stack saves money if you're comfortable managing multiple tools.

Setmore (Free for Teams)

Setmore offers a free plan for up to 4 staff members with basic scheduling and a simple video feature (Teleport). Good for small coaching teams on a tight budget.

Cost: Free for 4 users. $5-12/user/month for premium features.

For a detailed comparison, see our Setmore vs Calendly vs Talkspresso guide.

Cal.com (Open Source)

Cal.com is an open-source scheduling tool that offers a free hosted plan. More technical to set up but very flexible.

Cost: Free (hosted, with limits). $12/user/month for paid plans.

Hidden Costs of Calendly

Beyond the subscription price, there are costs coaches often don't anticipate:

1. Per-Seat Pricing Adds Up

Calendly charges per seat, not per account. A coaching practice with 3 coaches on the Standard plan pays $30/month, not $10. On Teams, that's $48/month.

2. Annual Lock-In for Best Pricing

The advertised prices ($10/seat Standard, $16/seat Teams) require annual billing. Monthly billing costs 20% more ($12 and $20 per seat respectively).

3. Stripe Processing Fees

Calendly integrates with Stripe for payments, but Stripe's processing fees (2.9% + 30c per transaction) are on top of your Calendly subscription. On a $100 session, that's $3.20 per booking.

4. Video Tool Not Included

Calendly doesn't include video. You need Zoom ($13/month), Google Meet (included with Google Workspace at $7+/month), or Microsoft Teams. This is an additional monthly cost.

5. Limited Free Plan

The 1 event type limit on the free plan effectively forces coaches to upgrade. If you offer more than one type of session (which most coaches do), you need the $10/month Standard plan.

When Calendly Makes Sense

Calendly is the right choice when:

• Scheduling is your only problem. You already have video (Zoom), payments (Stripe), and recording handled. You just need clean booking.
• You need deep integrations. Calendly connects with Salesforce, HubSpot, and hundreds of other tools through native integrations and Zapier.
• You have a team. The Teams plan offers round-robin, routing, and collective scheduling that purpose-built coaching platforms don't match.
• Your clients expect Zoom. Some enterprise clients require Zoom. Using Calendly + Zoom keeps the experience familiar.
• You do high volume. Above ~$2,800/month in sessions, the fixed-cost Calendly + Zoom stack is cheaper than Talkspresso's 10% fee.

When Calendly Doesn't Make Sense

Calendly is the wrong choice when:

• You don't want to manage multiple tools. Calendly + Zoom + Stripe means three dashboards, three subscriptions, and three potential points of failure.
• You're starting out. Paying $23/month for scheduling and video before your first client isn't ideal. Talkspresso costs $0 until someone pays you.
• You want session recording and AI. Calendly has zero awareness of what happens during the meeting. No recording management, no summaries, no follow-ups.
• You want to sell digital products. Calendly is scheduling only. It can't sell session recordings, worksheets, or templates.
• You want group sessions and workshops. Calendly can schedule group meetings, but managing payments, attendee caps, and video for workshops requires additional tools.

The Bottom Line on Calendly Pricing

Calendly is a well-designed scheduling tool. At $10/month for the Standard plan, it's reasonably priced for what it does.

But for coaches, scheduling is just one piece of the puzzle. When you add up Calendly ($10) + Zoom ($13) + Stripe fees, the total cost of a coaching tech stack starts at $83+/month.

If you want scheduling, video, payments, recording, and AI summaries in one tool with no monthly fee, Talkspresso is worth considering. You'll pay 10% per session instead of a fixed monthly fee, which means $0 during slow months and a simple, all-in-one experience for your clients.

The right choice depends on your volume, your existing tools, and how much you value simplicity over flexibility. If you are weighing scheduling tools head to head, this Calendly vs Acuity vs Talkspresso breakdown lays out the trade-offs side by side.

For a full breakdown, see our 9 best platforms for paid video calls or read how creators sell paid video calls to their followers.

Try Talkspresso free: scheduling + video + payments for $0/month →