8 HoneyBook Alternatives for Coaches in 2026 (Simpler, Cheaper, Built for Sessions)

Why HoneyBook Doesn't Fit Most Coaches

HoneyBook's feature set tells you who it was built for:

• Proposals and contracts: Essential for photographers and designers who need to scope projects and get signatures. Most coaches use a simple booking link.
• Invoicing: Critical for service businesses that bill after work is done. Most coaches collect payment at booking.
• Project management: Useful for multi-deliverable projects. A coaching session is not a project.
• Lead capture forms: Good for businesses with complex sales funnels. Most coaches' sales funnel is: social media, booking page, session.

What HoneyBook does NOT have:

• Live video. No built-in video calling for sessions.
• Session recording. No automatic recording of sessions.
• AI summaries. No AI-generated session notes or action items.
• Coaching-specific scheduling. Calendar features exist but are not designed for recurring coaching sessions.
• Session history. No way to track what happened in each session with a client.

For a photographer, HoneyBook's contract and invoicing features are worth $19-$79/month. For a coach, those features sit unused while the tools they actually need are missing.

The 8 Best HoneyBook Alternatives for Coaches

1. Talkspresso (Best for Session Delivery)

Talkspresso is built for the activity that generates coaching revenue: delivering sessions. HD video, scheduling, payments, automatic recording, AI summaries, and client management. Everything happens in one platform.

Where HoneyBook asks "how do I manage the client relationship," Talkspresso asks "how do I deliver the best possible session?" For coaches, the session IS the relationship.

Pricing: Free. 10% platform fee on paid sessions only.

What you get:

• Built-in HD video for 1:1 and group sessions (up to 500 attendees)
• Automatic session recording with AI-generated summaries and action items
• Scheduling with Google Calendar sync
• Payment collection at booking
• Professional branded booking page
• Client management with full session history
• Digital product sales
• Workshop and webinar hosting
• Customizable intake questions

What you don't get: Proposals, contracts, project management, invoicing, custom automations.

Best for: Coaches who deliver sessions over video and want the simplest, most complete session delivery tool with no monthly fee.

2. Dubsado (Best for Custom Workflows)

Dubsado is the power-user alternative to HoneyBook. More customizable forms, workflows, and automations. If you need complex client onboarding sequences with conditional logic, Dubsado offers more flexibility.

Like HoneyBook, Dubsado has no built-in video. It is a CRM, not a session delivery tool.

Pricing: Starter at $20/month. Premier at $40/month.

Best for: Coaches who have complex client onboarding workflows (multi-step intake, conditional forms, custom automation sequences) and need more customization than HoneyBook provides.

3. Practice (Best Coaching-Specific CRM)

Practice is the only CRM on this list built specifically for coaches. Session management, client notes, packages, contracts, and basic video calling. It understands coaching workflows in a way general CRMs do not.

Practice recently added video calling, but its primary strength is still in the CRM and client management side. Video quality is functional, not a focus.

Pricing: Free (limited). Basic at $40/month. Pro at $60/month.

Best for: Coaches who want a coaching-specific CRM with session management, notes, contracts, and basic video. Good middle ground between CRM and session delivery.

4. Calendly (Best for Scheduling Only)

Calendly is the scheduling standard. If your only HoneyBook need is booking management, Calendly does it better. Clean interface, calendar integrations, and a booking experience clients are familiar with.

Calendly does not have video, recording, payments (on free plan), or client management. For a full comparison, see our Calendly alternatives guide.

Pricing: Free (basic). Standard at $10/month. Teams at $16/month.

Best for: Coaches who only need scheduling and already have separate tools for video and payments.

5. Acuity Scheduling (Best for Appointment-Based Businesses)

Acuity Scheduling (by Squarespace) offers more scheduling customization than Calendly. Package management, intake forms, and multiple appointment types. It is designed for businesses where appointments are the core activity.

Acuity includes payment collection through Stripe integration but no built-in video. See our Acuity pricing guide for details.

Pricing: Emerging at $16/month. Growing at $27/month. Powerhouse at $49/month.

Best for: Coaches who need advanced scheduling features (packages, classes, group appointments) with payment collection.

6. 17hats (Best Budget All-in-One)

17hats is a budget-friendly client management tool with invoicing, contracts, scheduling, and basic automation. It is less polished than HoneyBook but costs significantly less.

Pricing: Essentials at $15/month. Standard at $30/month. Premier at $60/month.

Best for: Budget-conscious coaches who need basic client management, invoicing, and contracts at a lower price than HoneyBook.

7. Zoho CRM (Best for Teams)

Zoho CRM is an enterprise-grade CRM with a generous free plan. If you are a coaching organization with multiple coaches, Zoho offers the most scalable client management.

Zoho is complex. Setup takes time. It is overkill for solo coaches but excellent for coaching firms.

Pricing: Free (3 users). Standard at $14/user/month. Professional at $23/user/month. Enterprise at $40/user/month.

Best for: Coaching organizations and firms with multiple coaches who need shared client management and reporting.

8. Moxie (Best for Freelancers)

Moxie is a business management tool for freelancers and solo service providers. Proposals, contracts, invoicing, time tracking, and project management. It is positioned between HoneyBook (too complex for many coaches) and spreadsheets (too simple).

Pricing: Starter at $16/month. Professional at $39/month.

Best for: Coaches who also do freelance consulting work and need project management alongside session scheduling.

Comparison Table: HoneyBook vs. All 8 Alternatives

CRM vs. Session Delivery: What Coaches Actually Need

Here is the core question: do you need a CRM, or do you need a session delivery tool?

A CRM manages the business around sessions:

• Tracking leads and prospects
• Sending proposals and contracts
• Managing invoicing and payments
• Automating follow-up sequences
• Reporting and analytics

A session delivery tool manages the sessions themselves:

• Booking and scheduling
• Video calling
• Session recording and transcription
• AI-generated summaries and action items
• Client session history
• Intake questions and prep

For a solo coach with 10-30 clients, the session delivery tools generate revenue directly. CRM features are administrative overhead. You do not need a proposal template when your client clicks "Book Now" on your page. You do not need invoicing when payment is collected at booking. You do not need project management when your "project" is a 60-minute video call.

The honest assessment:

Compare that to HoneyBook at $19-$79/month with no video, no recording, and no AI summaries. The math favors focused tools over all-in-one CRMs for coaches.

When You Do Need a CRM

There are coaching scenarios where a CRM like HoneyBook (or Practice) makes sense:

• Coaching organizations with multiple coaches and shared clients
• Corporate coaching where contracts, proposals, and invoicing are required
• Multi-month engagements where project management helps track progress
• High-touch sales processes where leads need nurturing before booking
• Compliance requirements where contracts and documentation are mandatory

If any of these apply, Practice ($40-$60/month) is the coaching-specific CRM. HoneyBook or Dubsado work for broader service businesses. Zoho works for larger teams.

But for the majority of solo coaches who book sessions, deliver sessions, and collect payment at booking, a CRM is overhead that does not generate revenue.

The Simplest Coaching Tech Stack

Here is what most coaches actually need:

Option 1: Single tool (simplest)

• Talkspresso ($0/month) for scheduling, video, payments, recording, AI summaries, and client management
• Total: $0/month + 10% on paid sessions

Option 2: Talkspresso + simple CRM

• Talkspresso ($0/month) for session delivery
• Google Sheets or Notion ($0) for additional client notes and tracking
• Total: $0/month + 10% on paid sessions

Option 3: Full professional stack

• Talkspresso ($0/month) for session delivery
• Practice ($40/month) for coaching CRM, contracts, and advanced client management
• Total: $40/month + 10% on paid sessions

Compare any of these to HoneyBook ($19-$79/month) + Zoom ($13/month) + separate scheduling + no recording = $32-$92/month with a worse coaching experience.

Making the Switch from HoneyBook

If you are currently using HoneyBook for coaching:

Step 1: Identify what you actually use. Most coaches use scheduling, basic payments, and client communication. If that is your list, Talkspresso replaces all of it for free.

Step 2: Export your client data. Download your client list from HoneyBook. Import contacts into your new platform.

Step 3: Set up your session platform. Create your services, pricing, and availability on Talkspresso.

Step 4: Update your booking links. Replace HoneyBook booking links on your website and social media.

Step 5: Notify active clients. Send a brief email with your new booking link.

Step 6: Cancel HoneyBook. After confirming everything works, cancel your subscription.

Most coaches complete this in one to two days.

Bottom Line

HoneyBook is a good CRM for photographers, designers, and event planners. It is not built for coaching.

Coaches need session delivery tools: video, recording, scheduling, payments, and client session history. HoneyBook has none of these.

Talkspresso is built for exactly what coaches do: deliver sessions over video. HD video, automatic recording, AI summaries, scheduling, payments, and client management. No monthly fee. No CRM bloat.

If you need coaching-specific CRM features (contracts, invoicing, detailed client management), add Practice ($40/month). If you just need to deliver great sessions and get paid, Talkspresso alone is enough.

Stop paying for a CRM designed for wedding photographers. Start using tools designed for coaching.

For a full breakdown, see our 9 best platforms for paid video calls or read how creators sell paid video calls to their followers.

For a full breakdown, see our 9 best platforms for paid video calls or read how creators sell paid video calls to their followers.

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