How to Charge for Consulting Calls in 2026 (Rates + Formula)

Figuring out how to charge for consulting calls is one of the first real tests of running a consulting business. Price too low and you attract low-commitment clients who drain your time. Price too high before you've built credibility and nobody books. Get it right and consulting becomes one of the most profitable ways to sell your expertise.

This guide covers every major pricing model, industry benchmarks by niche, a practical formula for calculating your rate, and when it makes sense to offer free discovery calls versus charging from the first minute.

Why Consultants Consistently Underprice

Before getting into the models, it helps to understand the most common mistake consultants make: undercharging.

Undercharging usually comes from one of three places:

You're pricing your time, not your outcome. A client who hires you for a 90-minute session to fix a go-to-market strategy that's costing them $50,000 a year is not paying for 90 minutes. They're paying for the outcome. If your advice saves them $50,000, charging $150 is irrational.

You're comparing yourself to free content. Blog posts, YouTube videos, and podcasts are everywhere. But clients aren't booking you for information. They're booking you for your specific judgment applied to their specific problem.

You're not counting real costs. A 1-hour consulting call usually requires 30-60 minutes of prep, 15-30 minutes of follow-up notes, and some amount of email back-and-forth. Your effective time per billed hour is closer to 2-2.5 hours. If you charge $100/hour and spend 2.5 hours per session, your real hourly rate is $40.

The fix is to price based on value delivered, account for your total time, and raise rates as you accumulate results.

The 4 Main Consulting Pricing Models

1. Per-Session Pricing

The most straightforward model. You set a price per call and clients book on demand.

How it works:

• Set a flat rate per session (e.g., $200 for 60 minutes)
• Clients book and pay per call, no commitment required
• Works for both one-time and recurring clients

Typical rates by experience level:

Pros:

• Simple for clients to understand and buy
• Low commitment barrier lowers friction
• Easy to start before you have an established brand

Cons:

• Revenue is unpredictable month to month
• Clients may book once and never return
• Hard to produce deep results from one-off sessions

Best for: New consultants building their first client base, or established consultants who want a low-friction entry point alongside longer engagements.

2. Package Pricing

Bundle multiple sessions into a structured engagement at a slight discount.

How it works:

• Offer 3, 5, or 10 sessions as a defined package
• Price the package 10-20% below the per-session rate
• Clients often pay upfront or in two installments

Example packages (based on a $300 per-session rate):

Pros:

• Predictable revenue
• Clients are more committed when they've paid upfront
• Better outcomes because the work unfolds over time
• Higher total revenue per client relationship

Cons:

• Higher upfront cost can slow the decision for price-sensitive clients
• Requires tracking remaining sessions across clients

Best for: Consultants who guide clients through a process over weeks (strategy consulting, marketing consulting, operations consulting).

3. Retainer Model

Clients pay a fixed monthly fee for a defined scope of access and sessions.

How it works:

• Monthly fee covers a set number of sessions plus some level of async support
• Typically requires a 3-month minimum commitment
• Billed automatically each month

Example retainer tiers:

Pros:

• Most predictable revenue of any model
• Deep, ongoing relationships produce better work
• Clients stay longer and refer more

Cons:

• Harder to sell upfront (higher commitment)
• Scope creep is real if boundaries aren't defined
• Requires clear contracts about what is and isn't included

Best for: Strategy consultants, fractional executives (fractional CMO, fractional CFO), and technology consultants who are embedded in a client's ongoing operations.

4. Outcome-Based Pricing

You charge based on a defined outcome rather than time spent.

How it works:

• Define the deliverable clearly (e.g., a completed marketing strategy, a hiring process audit)
• Set a flat project fee regardless of how long it takes
• Often includes a defined number of calls as part of the scope

Example outcome packages:

Pros:

• Decouples your earnings from your hourly rate
• Clients understand what they're buying
• Rewards efficiency (faster work = higher effective hourly rate)

Cons:

• Scope creep can erode your margin if the project expands
• Requires very clear scope definition upfront
• Harder to price if the problem isn't well-defined yet

Best for: Experienced consultants who have done similar projects many times and can accurately estimate scope.

Industry Benchmarks by Consulting Niche

Pricing varies significantly by niche. The common thread: the more direct and measurable the ROI, the higher the rate. For broader context on what working consultants and creators charge across session formats, see our 2026 creator economy pricing report.

These are broad benchmarks. Your actual rate depends on your track record, the specificity of your niche, your client's budget, and the measurable outcome you're delivering.

How to Calculate Your Rate

Don't guess. Use one of these two methods and pick the higher number.

Method 1: The Revenue Target Method

Start with how much you want to earn and work backward.

Step 1: Set your annual income target. Example: $150,000/year

Step 2: Calculate available working weeks. Assume 48 working weeks (4 weeks off for vacation, sick days, holidays).

Step 3: Estimate billable hours per week. Most consultants can sustain 15-20 hours of client-facing work per week. The rest goes to sales, admin, and marketing. Use 15 hours as a conservative estimate.

• 48 weeks x 15 hours = 720 available hours

Step 4: Apply a utilization rate. You won't fill 100% of your available slots. Plan for 60-70% utilization.

• 720 hours x 65% = 468 billable hours/year

Step 5: Divide. $150,000 / 468 hours = $321/hour

Round to a clean number: $325/hour. That's your floor, not your ceiling.

Method 2: The Outcome Multiplier Method

Estimate the value your consulting delivers to a typical client, then price at 10-20% of that value.

Example: A marketing consultant who helps a $2M SaaS company improve their conversion rate by 20% generates roughly $400,000 in additional ARR. 10% of that is $40,000. Even charging $10,000 for a 3-month engagement is just 2.5% of the value created.

This method is most useful for outcome-based pricing, but it also helps you justify per-session rates to clients who push back on price.

Free vs. Paid Discovery Calls

If you are the client here rather than the consultant, you can browse business consultants on Talkspresso, see their rates up front, and book a 1:1 video call by the hour.

One of the most debated questions in consulting: should the first call be free?

The honest answer is: it depends on your stage and positioning.

When to Offer Free Discovery Calls

You're building your practice. When you're starting out and need to build a pipeline, free 20-30 minute discovery calls reduce friction and help you convert prospects into paying clients. The cost is time. The benefit is a lower barrier to entry.

Your deals are large. If you're selling a $5,000-20,000 engagement, a free 30-minute call is a sensible investment. You're essentially doing pre-sales work. The math works because even a 25% close rate on a $10,000 engagement means each discovery call is worth $2,500 in expected revenue.

Your audience doesn't know you yet. A free call lets you demonstrate your value before asking for a commitment. For consultants who don't yet have a strong reputation or content presence, this is often necessary.

Discovery calls have a clear agenda. The call should be structured: understand the problem, explain your approach, determine fit. If it turns into a free consulting session, that's a problem.

When to Charge for Discovery Calls

You have established credibility. If you have a strong reputation, testimonials, and inbound demand, free calls attract tire-kickers. Charging $75-150 for an initial call filters for serious prospects.

You're overbooked. If you're turning away work, stop giving away free calls. Your time is already spoken for.

The "discovery" call is actually work. If you're doing diagnosis, analysis, or advice in the first call, charge for it. Label it a "Strategy Session" or "Diagnostic Call" and price it accordingly.

You keep getting ghosted after free calls. If prospects take your free call and then disappear, charging a small fee (even $50) dramatically reduces this. People who pay, even a small amount, are far more likely to show up and take next steps.

A Practical Framework

A common approach that works well: charge for the discovery call and apply the fee as a credit toward the engagement if the client moves forward. This filters for serious buyers while rewarding clients who commit.

Setting Up Payments for Consulting Calls

Once you've set your rates, you need a way to collect money without friction. Manual invoicing and chasing PayPal requests is not a business. It's a hobby with extra steps.

Your options:

All-in-one platforms. Tools like Talkspresso combine scheduling, video calls, and payments in one place. You set up your consulting service with a price, share your booking link, and clients book and pay in one flow. Automatic reminders, session recordings, and a professional client experience are built in. The trade-off is a platform fee on transactions.

Scheduling plus invoicing. Use Calendly or Acuity for scheduling and send invoices through Stripe or Wave. More control, more manual work. Works well if you're doing large retainers or project-based billing where automated per-session payments don't fit.

Manual billing. Invoice through QuickBooks or FreshBooks for retainers and large projects. Fine for high-value, long-term engagements. Too slow and too manual for per-session work.

Whatever you choose, require payment before the session. Do not do the call and then send an invoice. Unpaid sessions happen when payment comes after.

Cancellation and No-Show Policies

This is not optional. Without a policy, you will lose money to no-shows.

Standard policy: 24-48 hours notice required for cancellations or rescheduling. No-shows are charged in full.

How to enforce it: Use a platform that requires a card on file at booking. Talkspresso and most scheduling platforms can charge the card automatically for no-shows if you configure it.

What to say: Put the policy on your booking page and include it in your confirmation email. Most clients will not push back because it's professional and expected.

When and How to Raise Your Rates

You should be raising rates at least once a year. Here are the signals that it's time:

• You're booked 2-3 weeks out consistently
• You have 5 or more strong testimonials or case studies
• You're getting referrals without asking
• You feel resentful about certain clients at current rates
• You're turning away work

For new clients: Update your rate. No announcement needed.

For current clients: Give 30 days notice. Be direct and brief.

Example: "Starting [date], my standard rate increases to $350/session. I'm happy to honor your current rate through [30 days from now] so you have time to plan."

How much to raise: 15-25% at a time. $200 to $250 is a normal increment. $200 to $400 in one jump will lose clients even if the new rate is justified. Step up gradually.

The Bottom Line

Knowing how to charge for consulting calls comes down to three things: picking the right model for your business, calculating a floor rate based on your income goals, and having the confidence to charge what your outcomes are worth.

Start with per-session pricing to keep things simple. Add packages once you know what clients need. Move clients to retainers when they want ongoing work. Raise rates every time you hit consistent demand.

The mechanics of collecting payment should not slow any of this down. Set up a booking page on Talkspresso, set your price, and share the link. Clients book, pay, and join the call from one place. That's the whole system.

Compare all platform fees in our 9 best platforms for paid video calls, or see the full Talkspresso for Creators feature set.

Start charging for consulting calls on Talkspresso →