Can I Collect Payments for Group Sessions or Workshops? (Yes, Here's How)

Collecting after the event is a recipe for lost revenue and awkward follow-up emails. Don't do it.

How Per-Attendee Payment Works

The standard model for group sessions and workshops is per-attendee pricing. Each person pays individually when they register, and you receive the total minus any platform fees.

Here's how the math works:

Compare this to selling 1:1 calls. If you charge $100/hour, you'd need 17+ hours of calls to match one 90-minute workshop with 40 attendees at $49. Group sessions are a leverage play.

The key is using a platform that handles the per-attendee billing automatically. You set the price, share the link, and each person pays individually when they book their spot.

The Easiest Way to Collect Workshop Payments

You have three main options for collecting payments. Here's how they compare.

Option 1: All-in-One Platform (Recommended)

Platforms like Talkspresso combine scheduling, video, and payments into one place. You create a group session or workshop, set your price and capacity, and share a single booking link.

When someone books, they pay. When the session starts, everyone joins via the built-in video room. After the session, you get paid to your connected Stripe account.

Pros:

• One link handles booking, payment, and session access
• No stitching together multiple tools
• Automatic reminders reduce no-shows
• Recordings are captured automatically
• Attendees get a clean, professional experience

Cons:

• Platform takes a percentage (Talkspresso charges 10%)

For most creators, coaches, and consultants, this is the fastest path to getting paid for group sessions.

Option 2: Payment Link + Separate Video Tool

Create a Stripe payment link or PayPal button, then manually send a Zoom or Google Meet link after someone pays.

Pros:

• Lower transaction fees (Stripe charges 2.9% + $0.30)
• You own the full checkout experience

Cons:

• Manual work for every registration
• You need to track who paid and send links yourself
• No automatic scheduling, reminders, or recordings
• Breaks if you forget to send someone access

This works for one-off events but becomes a headache as you scale.

Option 3: Event Platform (Eventbrite, Luma, etc.)

Event platforms handle ticketing and registration but don't include video.

Pros:

• Built-in ticketing and promotion tools
• Attendees may discover you through the platform's marketplace

Cons:

• No built-in video (you still need Zoom or another tool)
• Higher fees (Eventbrite charges up to 9.95% + processing fees)
• You don't own the attendee relationship the same way

Event platforms are better for large, one-time events (100+ attendees). For recurring group sessions and workshops in the 10-50 attendee range, an all-in-one platform is simpler.

Setting Up Your First Paid Group Session

Here's the step-by-step process using Talkspresso. The same principles apply regardless of which tool you choose.

Step 1: Create Your Session

Sign up as a creator and create a new group session or workshop service. Give it a clear, benefit-focused title. "LinkedIn Content Workshop: Write Posts That Get Clients" beats "Marketing Session #4."

Step 2: Set Your Price and Capacity

Choose your per-attendee price and maximum capacity. If you're running your first workshop, start with $29-49 per person and cap it at 20-30 attendees. You can always raise the price and capacity later.

Step 3: Configure the Details

Add a description that answers three questions:

1. What will attendees learn or walk away with?
2. Who is this for?
3. How long is the session?

Set your date, time, and duration. Most workshops perform best at 60-90 minutes.

Step 4: Share Your Booking Link

You'll get a single booking link that handles everything. Share it on social media, in your email list, in your link-in-bio, or via DM. When someone clicks and pays, they're automatically registered.

Step 5: Deliver and Get Paid

Show up, teach your session, and the platform handles the rest. Payments are processed to your Stripe account. The session is recorded automatically if you want to repurpose or sell the replay later.

Pricing Strategies That Maximize Revenue

Setting the right price is critical. Here are strategies that work for group sessions and workshops.

Start With Outcome-Based Pricing

Don't price based on how long the session is. Price based on what attendees get out of it.

A 60-minute workshop that teaches freelancers to write better proposals could help them land a $5,000 client. Charging $49 is a no-brainer. A workshop that teaches meal prepping saves $200/month. Charging $29 is easy to justify.

Ask yourself: what is this worth to my attendees? Then charge 1-5% of that value.

Use Early-Bird Pricing

Offer 20-30% off for the first wave of registrations. This creates urgency, rewards your most engaged followers, and builds social proof as spots fill.

Example: $35 early bird for the first 15 spots, then $49 regular price. When people see spots are filling, they buy faster.

Offer Tiered Tickets

Give attendees options at different price points:

• Standard ($49): Live session + recording
• VIP ($99): Everything in Standard + resource bundle + private Q&A
• Premium ($199): Everything in VIP + 15-minute 1:1 follow-up call

Most people buy Standard, but 15-25% will upgrade. That's bonus revenue for minimal extra effort.

Use Promo Codes Strategically

Create promo codes for specific audiences: a code for your email list, one for a podcast appearance, one for a collaboration partner. This lets you track where registrations come from and offer targeted discounts without lowering the public price.

You can learn more about pricing your first workshop in our detailed pricing guide.

Common Mistakes When Collecting Workshop Payments

Avoid these pitfalls that trip up new workshop hosts.

Collecting payment after the session. We covered this above, but it bears repeating. Always charge upfront. Post-session collection has a dramatically lower success rate.

Using personal Venmo or PayPal. Asking attendees to "Venmo me $49" looks unprofessional and creates tracking nightmares. Use a proper payment processor with automatic receipts.

Forgetting about taxes. Workshop income is taxable. Set aside 25-35% for self-employment taxes and keep records of every transaction. Your payment platform should provide transaction history you can share with your accountant.

Not setting a capacity limit. Unlimited spots sound good in theory, but a 200-person workshop with no cap becomes unwieldy. Set a capacity that lets you deliver a quality experience. For interactive workshops, 15-30 attendees is ideal.

Offering only free sessions. Free workshops attract lookers, not buyers. If you want to build a paid workshop business, start charging from day one. Even $10 changes the dynamic completely. Check out our guide on building a coaching practice with video calls for more on transitioning from free to paid.

What About Refunds and Cancellations?

Set a clear refund policy before your first sale. Here's what works for most workshop hosts:

• Full refund if cancelled 48+ hours before the session
• 50% refund or credit if cancelled 24-48 hours before
• No refund within 24 hours (offer the recording instead)

Post your policy on your booking page so there are no surprises. Most platforms let you configure this in your settings.

For cancellations on your end, always offer a full refund or reschedule. Things come up. Handle it professionally and your attendees will rebook.

Start Collecting Payments for Your Next Group Session

You don't need a complicated tech stack to get paid for group sessions and workshops. You need a platform that handles booking, payment, and video in one place, a clear price, and the confidence to hit publish.

Here's your action plan:

1. Pick your workshop topic and format
2. Set a price using outcome-based pricing (when in doubt, go higher)
3. Create your session on Talkspresso with a booking link
4. Share the link with your audience
5. Deliver, collect testimonials, and run it again at a higher price

The hardest part isn't the payment setup. It's pressing "publish" for the first time. Everything after that gets easier.

See how creators use Talkspresso to sell paid video calls and workshops, or explore the Talkspresso for Creators page.

Create your first paid group session on Talkspresso →